Stop firefighting schedules. Start running payroll that just works.
Workforce management shouldn't feel like a full-time job on top of your full-time job.
When managers are building rosters in spreadsheets, timesheets arrive with missing data, and award interpretation requires manual checking every pay run, you're not managing your workforce – you're surviving it.
The challenge: your workforce data is working against you
The challenge
- • Schedules change at the last minute
- • Timesheets come in incomplete or incorrect
- • Award rules are too complex to apply
- • Actual costs don't match plans
The impact
- • Payroll and managers are under stress
- • Managers waste hours on admin with deadline pressure
- • Operations/Finance can't see timely labour costs and budget comparisons
A better way
Your people are your biggest investment. You deserve systems that make managing them easier, not harder.
Here's the plan
Create schedules that work
Build rosters in minutes. Employees see schedules instantly. Managers handle swaps with a click.
Capture time in one step
Timesheets capture hours, projects, and allowances. Route automatically to approvers.
Automate award rules
The engine applies complex award conditions accurately, every time. Set it and forget it.
See costs in real time
Compare scheduled vs actual. Spot variances before they become problems.
Rostering: plan coverage, handle changes
Build personal or team schedules using fixed patterns or flexible shifts. Real-time costing means you know the price of the plan before you publish.
- Fixed rotating patterns of any duration
- Flexible shift allocation based on demand
- Employee availability tracking
- Real-time costing with payroll accuracy
Best for: Manufacturing, Distribution, Retail, Services
Timesheets: capture everything in one place
Highly flexible management that captures hours, cost centres, projects, and allowances. Configurable views for different employee groups ensure precise data. Rostering and T&A data flows through our workforce integrations for a seamless end-to-end process.
- Compare to roster/schedule automatically
- Direct entry, biometric, POS or Excel import
- Up to 12 configurable costing fields
- Exception highlighting (overtime, missing time)
Intelligent award interpretation
Stop manually translating legal documents into configuration screens. We intelligently parse your EBAs and Awards into precise implementation code.
- Direct parsing from source documents (EBAs, Awards)
- Validate requirements rather than specifying from scratch
- Auto-detects public holidays and overtime triggers
- Handles full range of AU/NZ award conditions
Costing IQ: see costs as they happen
Complete view of scheduled and actual payroll costs. Compare rostered to actual paid, and optionally compare to budget or revenue.
- Multiple costing views (individual, team, project)
- Compare scheduled vs actual vs budget
- Filter data for focused analysis
- One-click export to Excel
What success looks like
For payroll
- Timesheets arrive complete and accurate
- Award calculations happen automatically
- Pay runs take hours, not days
For managers
- Schedules built in minutes
- Coverage gaps spotted instantly
- Time freed up to manage people
For finance
- Labour costs visible in real-time
- Variance analysis without waiting
- Budget confidence instead of surprises
What happens if nothing changes?
Manual processes keep consuming time for strategic work.
Award errors create compliance risk and costly corrections.
Workforce costs keep surprising you with yesterday's data.
Intelligence, partnership, and local
Intelligence
Real-time visibility into workforce costs. Exceptions flagged automatically. Variances explained before you ask.
Partnership
A dedicated local expert who knows your business. Flexible models from in-house to fully managed.
Local
Modern Awards, EBAs, Collectives, Holidays Act – compliance baked in. One platform across AU and NZ.
Frequently asked questions
What does Affinity's workforce management module cover?
Workforce management in Affinity covers rostering, timesheet capture and validation, intelligent award interpretation, and real-time labour costing. It is designed so that schedules, time records, and pay outcomes are connected — reducing the manual reconciliation that typically happens between these functions.
How does workforce management handle Modern Awards, EBAs, and the Holidays Act?
Award rules are parsed directly from your source documents — whether that is an Australian Modern Award, an enterprise bargaining agreement, or a New Zealand collective agreement. The system automatically interprets penalty rates, overtime, allowances, and public holiday conditions without requiring manual configuration of each rule.
Can I import timesheets from our existing time and attendance system?
Yes. Affinity supports multiple timesheet input methods including direct entry, biometric clock integration, POS imports, and Excel file uploads. Timesheets are automatically compared against the roster, and exceptions are flagged before they reach payroll.
How does workforce management provide visibility into labour costs?
Affinity's Costing IQ gives managers and finance teams real-time visibility into scheduled versus actual versus budget costs, with drill-down by individual, team, or project. Data can be exported to Excel or connected directly to your finance systems.
How long does it take to set up award interpretation for a complex organisation?
Affinity's intelligent parsing approach means award documentation is interpreted in hours and validated in days — compared to traditional implementations that can take months. For organisations with multiple awards or EBAs, the parallel parsing approach reduces total setup time significantly.
Is workforce management available under all Affinity delivery models?
Workforce management is available as part of Affinity's SaaS and Supported delivery models. Under the Fully Managed model, Affinity's team manages the workforce data and payroll processing on your behalf using the same platform capabilities.
More questions? See our full FAQ
Ready to stop juggling and start leading?
See how one AU/NZ-built platform can transform daily operations, keep journals clean and give you back time for the work that matters.
Workforce management data flows directly into payroll.